Acceptance of invoices from KSeF – SCANYE new edition after November 25, 2025.
After integration with KSeF, SCANYE will display all invoices that have been issued and sent to KSeF by the office's Client or for the office's Client.
In the section „Pliki” ("Files, curently „Wysłane” - „Sent") a new column will appear with the name „Moja akceptacja” (My acceptance). In this column, a drop-down list titled “Ustaw status" ("Set status”) will appear initially and by default for each invoice.
Possible statuses to set:
- Do księgowania - For posting (Yes, it's an expense, yes, it's income, I have no doubt)..
- Do
wyjaśnienia - For clarification (I have doubts about the content of the document, whether it can be charged in full or in part. In this case, we will ask key questions via chat with the invoice and clarify the matter together.)
- Nie księguj - Do not post (The document is not related to the business or there is another reason why we should not post it. E.g., duplicate, already included in costs, etc. This can be set by the Client or by the office in the case of a rejected document.)
Statuses can be assigned and changed in bulk
by selecting multiple documents at once, then clicking the "Zmień status" (“Change status”) option in the upper right corner of the window.
Automatic acceptance
It is possible to set automatic acceptance, i.e., the default status „Do Księgowania” (“For Accounting”) for each incoming invoice. This option may result in more invoices being sent back by the office to the customer with the status “For clarification.”
Confirmation of completeness
We discuss what it is and why it is necessary to confirm the completeness of invoices for a given period in the article entitled Upload completed - no further documents for the month.
In the new release of SCANYE, which we expect after November 25, 2025, confirmation of completeness will not be possible as long as there is an invoice with the status “For clarification” in a given accounting period.