Send a general letter to a public authority

Send a general letter to a public authority

Warning
It is important, that the text of the letter must be written in Polish language.

First go to the website of this service


Alert
You can read an English version of the service description,  but the form in the end will be already in Polish.



Define whom do you want to address your letter to







Choose what kind of letter are you sending

In most cases using "Wniosek" for a request or "Informacja" to send additional information e.g. to the tax office are perfect.


Add a specific title to the letter

Idea
Be specific as much as you can! If you are sending a reply in as existing case, use that case number and add what you are sending in that case
See an example below.
Idea
If you do not have a case ID or a case at all, make sure the recipient knows what you wish share with them. Add identification data (NIP, PESEL), name a related document (like "PIT-36 za 2023") and a short description.

Enter the text of the letter

,

Add attachments


Idea
This part is optional, unless it is requested in the letter you received. After uploading a file, specify the contents of it. File name may be descriptive, but a proper description must be added.



Check your contact details


Idea
Check your contact detail and go further with the sending.

Sign and send

On the next page you will see a proper summary of your letter, ready to be signed and sent.
Idea
Choose the "Podpisz i wyślij" option to sign and send your letter.
You will be redirected to Profil Zaufany to sign your letter by Podpis Zaufany. 
The system will display a message when your letter is successfully signed and sent.






    • Related Articles

    • Connecting Subiekt123 with the National e-Invoice System

      Log in to Subiekt123 using your Insert account. https://app.subiekt123.pl/ Go to the “ Configuration” menu in the lower left corner. Next go to „Krajowy System e-Faktur” You will see a window with the following information: „Integracja z Krajowym ...

    • Essential information before the mandatory KSeF

      From February 1, 2026, the National e-Invoice System (KSeF) will become the main tool for issuing invoices in Poland. However, it is worth knowing that there are exceptions where invoices can still be issued outside of KSeF: OSS (one-stop shop) ...

    • Útmutató az első KSeF bejelentkezéshez

      A KSeF integrációja a SCANYE-ben ideiglenesen nem elérhető. Ha már összekapcsolta a KSeF-et a SCANYE-vel, akkor továbbra is használhatja. A SCANYE-ben kiállított számlák továbbra is elküldhetők a KSeF-nek. A KSeF-ben kapott számlák továbbra is ...

    • Contribution vacation 2024 - Wakacje składkowe 2024

      Contribution vacation - exemption from paying Social Security contributions Beginning from November 1st, 2024, entrepreneurs will be able to apply for an exemption from social security contributions for one selected month in a calendar year. This ...

    • About Certificates and KSeF 2.0 – an introduction

      Schedule – when do we have to switch to online invoicing? Issuing invoices in KSeF will be mandatory from February 1, 2026, for entrepreneurs whose sales value (including tax) exceeded PLN 200 million in 2025. Currently, we can voluntarily use KSeF ...